MINISTRY OF FOREIGN AFFAIRS.

MINISTRY OF FOREIGN AFFAIRS
DIRECTORATE OF TECHNICAL AID CORPS
No. 35 ALEX EKWUEME WAY, JABI ABUJA
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE PROCUREMENT OF WORKS AND GOODS UNDER 2024 BUDGET

1. INTRODUCTION
The directorate of Technical; aid corps, a parastatal under the supervision of the Ministry of Foreign Affairs in furtherance of its statutory mandates intends to implement some capital projects in the works, goods and services categories in line with the budgetary appropriation for the financial year 2024 in accordance with provisions of the public procurement act, 2007.

2. SCOPE OF PROCUREMENT
The proposed procurement comprises WORKS (Rehabilitation), and GOODS (General supplies of furniture and fittings) of the directorate towards implementation of 2024 budget. The ministry therefore invites interested and competent firms to submit documents for the following projects:

CATEGORY ‘A’ (WORKS)

3. ELIGIBILITY REQUIREMENTS
Interested firms or contractors should submit their EOI and tenders (one separate envelope for “technical” and another separate envelope for “Financial” and enclosing the two envelopes in a bigger envelope) properly addressed along with the following requirements:
i. Evidence of certificate of Incorporation with Corporate Affairs Commission (CAC) including forms CAC2 and CAC7
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2021/2022/2023) and valid till 31st December, 2024; with average turnover (as may be determined in the standard bidding document)
iii. Evidence of pension Clearance Certificate valid till 31st December, 2024
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024;
v. Evidence of current Nigerian social Insurance Trust Fund (NSITF)compliance Certificate Valid till 31st December 2024;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
vii. A Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the directorate of technical aid corps or BPP the is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That personnel and components to be used in the execution of the proposed works, goods and services shall form at least 60% composition to comply with the FGN’s policy on local content;
- That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings; and
- That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;

viii. Unabridged company audited annual report for the past three years (2021, 2022, 2023) with minimum turnover N100 million for category A and N50 million for category B;
ix. Evidence of financial capability to execute the project by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications
xi. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
xii. List of Plants/Equipment with proof of Ownership/Lease Agreement (where applicable);
xiii. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xiv. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. Interested companies are to collect the standard bidding document (SBD) from the office of the head (procurement unit), room 001, ground floor, directorate of technical aid corps (between 8:00am-4:00pm, on work days) after payment of the tender fee of ten thousand naira (10,000.00) only payable to the federal government treasury single account (TSA), in favor of the directorate of technical aid corps, jabi-abuja.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B )
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed (the director-general, directorate of technical aid corps, No. 35, Alex Ekwueme way, Abuja) and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the director-general’s conference room located on the ground floor of the directorate not later than 12:00 noon Monday, 26th August, 2024.

6. SUBMISSION OF EOI DOCUMENTS
Interested firms are to submit two (2) bound of expression of interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above, and clearly marked with (the name of the project). Furthermore, the reverse of each sealed envelopes should bear the name and address of the bidder and drop in the designated tender box in the director-general’s conference room located on the Ground floor not later than 12:00 noon Monday, 26th August, 2024.

7. OPENING OF EOIs / TECHNICAL BIDS
The technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday, 26th august, 2024. And 12:00 noon Monday, 9th September, 2024 at the directorate’s conference room, ground floor, in the presence of bidders or their representatives, while financial bids will be kept un-opened. Please, ensure that you sign the bid submission register in the office of head (procurement unit), ground floor, directorate of technical aid corps, as the directorate of technical aid corps will not be held liable for misplaced or wrongly, submitted bids. For further enquiries, please contact the head (procurement). Accredited professional bodies, NGOs, civil society organizations’ (1No. each) and interested public are hereby invited to witness the public opening.

8. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than one (1) lot;
d. All costs will be borne by the bidders.
e. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
f. The directorate of technical aid corps is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.

9. PLEASE NOTE THAT:
i. The agency may verify any or all of the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary;
ii. Bidders who have worked for the directorate and have history of poor performance, abandonment, termination and prolonged contract execution period arising from dilatory conduct of the contractor need to apply;
iii. All submissions pages must be duly initialed by the company; and
iv. The bidders shall note that the publication of results of “technical and financial” as well as awards will be placed on the directorate’s notice board at the appropriate time;
v. Furthermore, the directorate shall not in any way be responsible for cost incurred by a prospective bidder for producing any item prior to the communication of the approval of a design.

SIGNED:
Director-general
Directorate of Technical Aid Corps